Material in the Planned Parenthood of Southern Nevada, Inc. collection was donated by PPSN in January 1996. It covers the years 1980-1995, with the bulk of the material in the years 1990-1992. The material had been maintained by different PPSN staff members over a period of time and a single comprehensive filing system was not evident. The collection was arranged by the processor in two series - the Administration Series and the Educational & Program Materials Series. In general the Series and Sub-Series reflect the predominant groupings of the material when it was received.

The Administration Series consists of four Sub-Series. The General Administration Sub-Series contains material related to the internal administration and structure of the organization, mainly reports, strategic plans, and statistics.

The Grants and Fund-raising Sub-Series was left essentially intact as it was received. It contains materials pertaining to fund-raising activities such as fund-raising guides, ideas, and resources. Materials relating to direct mail activities were also included in this Sub-Series as part of fund-raising efforts. There are several folders of sample direct mail materials from Planned Parenthood organizations throughout the country as well as from other organizations and several local mailing lists that were used to develop PPSN's mailing database.

There is a large volume of material pertaining to grants available to PPSN although not all of the grants were applied for. If a file contained information from the granting organization or merely an application form, it was combined into one folder -- Foundations. If there was any correspondence other than a form letter, or if the application was actually completed, or if the material was of large volume, it was maintained in separate folder for each organization.

For the most part, the folder heading was retained, with changes made for standardization and ease of access. Some of the folders in this Sub-Series seemed more administrative in nature, but were retained where found.

The Staff and Speakers Sub-Series includes materials about community involvement in PPSN programs by clergy and volunteer speakers. Staff training and evaluation materials are also included in this Sub-Series.

The Title X and Pro-Choice Sub-Series contains Title X donation records removed from the Grants and Fund-raising Sub-Series, along with pro-choice petitions removed from General Administrative Sub-Series, and a single questionnaire pertaining to an individual's abortion. These materials were placed in a separate Sub-Series as restricted materials because they contained names, addresses, and financial information about contributors and supporters, or medical information.Access to these materials requires written approval of the executive director of Planned Parenthood of Southern Nevada.

The Educational and Program Materials Series contains brochures, articles, fact sheets, and clippings about various subjects, including abortion, birth control, family planning, sexual education, sexually transmitted diseases, and teen pregnancy. It also contains information about educational programs and the groups that hosted or participated in them, such as Cooperative Extension Program, Chamber of Commerce Las Vegas Youth Leadership Program, Community Lutheran Church Program, Insight Teen Theatre, National Family Sexuality Education Month, and "Let's Talk" Pre-Teen Program. A copy of every brochure currently used at the time of accession was included in the Teen Pregnancy Program "First Things First" folder.

In general for all series, the material in each folder was retained in the order in which it was acquired. Some folders are annotated with the date; however, much of the material is undated.